Accommodated Testing Faculty Instructions

 

Detailed steps in the process of the Testing Agreement

1. Visit the Accommodated Testing Portal
2. Click on “Access Instructor Portal” in the Instructor Portal box. Log in to your Portal using applicable login ID and password.
3. The first screen you will see will be titled “Instructor Portal”. Click on the “Continue to View Student Accommodations” button at the bottom of the screen.
4. Your “OVERVIEW” page will show next. This is where you will see your students who have requested accommodations in your course(s).
5. To get to the Testing Agreement(s), click on “Alternative Testing” link in the “HOME” box on the left side of your screen.
6. Your next screen will be the “Alternative Testing” > “Upcoming Exams” page. It is here that Testing Agreements will be accessible for you to fill out for your course(s) and show any courses that do not have exam dates assigned yet. Click on the link within the box to begin.
   
   Things to remember:
   
   • Complete agreements for any course exams to be administered and proctored by Testing Services.
   • All exam dates for the semester must be entered for the course agreement for all applicable courses. They can be modified later if needed.
   • Testing Services does not proctor exams when accommodations are met within the department, take home exams (not in-person), or exams not proctored.
7. The next screen will show your course(s) that needs to have a Testing Agreement completed. Under your course number and title will show the status. Click on the “Specify Testing Agreement” link for the course you want to work on.
8. Once you select the course you want to complete a Testing Agreement on:
   • The first thing to do is to read through the contents in the box titled: “Proctoring Your Own Exam”.
   • If you plan on proctoring your own exam or you don’t have exams, you will need to select the appropriate Exam Management Method in the “Available Options for…” box and then Confirm Task right below it (“Confirm to Proceed” mandatory entry). Click on the “Submit Your Selection” box to continue.
   • If you are wanting Testing Services to proctor your exams, select "Testing Services Will Proctor Exams" in the Exam Management Method in the “Available Options for…” box and then Confirm Task right below it ( “Confirm to Proceed” mandatory entry). Click on the “Submit Your Selection” box to continue.
9. The next screen will be “Testing Agreement – Details”.
   • The Testing Agreement – Details screen will have four main sections to review and provide input: Course Information, List of Questions, Contact Information, and Specify First Exam Date.
   • Please add all exam dates for your course while you are completing the Testing Agreement. These dates can be modified later if necessary.
10. Once you have completed the necessary information on the Details screen, click on the “Submit and Continue to Specify Exam Dates” button towards the bottom of the page.
    • Specifying exam dates is now a mandatory entry for your course(s). Don’t worry, you can modify your exam dates at any time during the semester. It is in this section where you will need to also fill out the “List of Exam Instruction Questions”. It is here where you tell us how your exam(s) are delivered to your students.
11. Once you have set your first exam date and have answered the listed questions, you must click on “Save Exam Date”. If your exam is ready for upload, please do so before clicking on “Save…”
    • The next page will be where you input your next exam date and will have to answer the listed questions again. This is so you can change exam parameters for other exams; changing paper-based to computer or vise-verse.
12. If you’ve done everything right, you will get a green check mark and a “Success! Your Action Has Been Completed” at the top of the screen.
    • You will also see the exam date entry you made.
    • Remember! After adding each exam date and possibly uploading the paper exam, please remember to click on “Save Exam Date”.
    • Please know you can come back to the programmed exam dates and upload your exams later. Just click on “Modify” at the left of the information line for the date and upload the exam file. You can also change anything you need in the “Exam Detail” section or the list of questions.
    • Remember! Exam dates must be programmed into the system. They can be changed/modified later.

Communication about exam requests

• An email from the AIM system will be sent to you when a student with testing accommodations schedules an exam.
• Please pay close attention to these emails and the date/time the student has scheduled the exam for because they might be for a date you did not specify when filling out the testing agreement.
• It is the student’s responsibility to communicate with you on any changes to their scheduled appointment. 
• If you do not approve of the date/time, please contact Testing Services immediately so it can be removed from the system and contact the student to find out why it was scheduled as such.
• If a student makes changes to the original appointment, you will be notified.
• Again, if you do not approve of the change, please contact us and the student.

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Syllabus Statement

Faculty who meet the above requirements to utilize our services are encouraged to include a notice in their syllabus (see example below) on the procedures for scheduling and taking their exam with Testing Services.

Students with Accommodations – If you have approved accommodations with the Center for Educational Access, this course has arranged for proctoring to be facilitated through the Office of Testing Services. A proctor is an impartial third party who verifies the student's identity and ensures the academic integrity of the exam. Please visit the U of A Testing Services website (test.uark.edu) for information on scheduling an accommodated test appointment. Students who fail to follow the process and meet stated deadlines risk not being able to utilize their accommodations for that exam.

Notes to remember when scheduling an accommodated exam appointment.

• You should schedule your exam with Testing Services at the closest available time to your in-class exam and notify me if additional flexibility is required.
• Appointments must be made at least two business days in advance during the semester and five business days before Reading Day for final exams.
• You should arrive 10 minutes before the scheduled exam start time.
• A physical photo ID (U of A Student ID or Government-issued ID) is required for check-in.
• Testing Services utilizes video recordings to assist with proctoring exams.
• All suspected misconduct is reported to me.
• All test materials are scanned and returned to me upon completion of the exam.