Accommodated In-Class Exams

Faculty Guidance

The Office of Testing Services offers exam proctoring services to assist faculty who have difficulty finding space in their department or time to proctor extended-time tests for students who receive that accommodation through the Center for Educational Access.

*Please note that our office provides test proctoring services for courses where the exams are proctored in person. If the exam is online with no in-person proctor, online with a camera function enabled, our office would not proctor those exams.

Quick Reference Slides: AIM Faculty Portal Guide

How to request our services

  1. After students request accommodation for a course using their Student Portal in AIM, accommodation letters are sent from AIM to all faculty members listed for the course.
  2. If testing accommodations are included, a link to the Testing Agreement is provided in the email. The Testing Agreement is a form that gives Testing Services staff important information about when and how exams should be administered for in-class exams.
    • Faculty members may accommodate students with testing accommodations, or a course may have no exams. If this is the case, faculty can indicate that they do not need to complete the Testing Agreement.
    • If the Testing Agreement for the course has already been completed for another student in the course, the link will not be included in subsequent accommodation letters. The agreement only needs to be completed once per course, regardless of the number of students with testing accommodations.
    • Testing Agreements can be copied over to other sections of the same course within the Faculty Portal. That way, you don’t have to re-type the same information over again.
    • The course Testing Agreement must be completed before the student makes an exam appointment. The system will not allow the student to make an appointment unless the agreement is completed.
    • To edit the Testing Agreement after submission, login to the Faculty Portal in AIM, and click on “Alternative Testing” in the left-hand menu. This screen will show upcoming exam appointments made by students. On the upper right side of the screen, you will see “Testing Agreement.” Click on this link. On the next screen, you will see the course(s) you are responsible for. Below the applicable course is a link “View Testing Agreement”. Clicking on the link will take you to the testing agreement for the course. There, you will be able to make any necessary adjustments and specify the next exam date for your course. Click on the button under “Form Submission” to update the record and to put in additional exam dates.
  3. Students schedule exams with the Office of Testing Services through the AIM Student Portal.
    • As mentioned earlier, It is required that faculty submit agreements before a student can schedule an exam request. If an agreement has not been submitted, the student will not be able to schedule an exam request.
  4. Testing Services staff approve requests and review parameters set by faculty in the Testing Agreement.
    • Faculty can view scheduled exams through the Faculty AIM Portal.
    • From the left navigation bar in the Faculty AIM Portal, faculty can view other exam information by selecting Alternative Testing.
    • Emails from AIM to faculty will also be sent once an exam appointment has been approved by staff. This is the time to review and notify Testing Services staff that the appointment is not approved so it can be removed from the system. Faculty must communicate with the student at this time.
  5. Faculty should upload exams through the Faculty Portal at least 48 hours prior to the exam. Please watch for deadlines for final exam test materials.
    • Alternatively, you can also to email (, or deliver to 97 N. Razorback Road at least three days before the exam.

Prohibited Items

Due to the wide variety of exams offered in Testing Services, we must keep a secure environment to ensure fairness for all students. One of the ways we do this is by prohibiting outside items. This is not only to protect the security of your exam materials, but also those of your colleagues. This is something you should take into consideration when deciding to use our services or proctor the exams within your department.

  • All Personal belongings are prohibited within the testing room.
    • Electronics: Personal Laptops, cellphones, headphones, cameras, etc. are not allowed in the testing room.
      • We realize there may be times when specialized software is required for exams. Our staff are happy to work with you to ensure our computers will provide the appropriate testing environment for your students.
        • Our computers all have MS Office software: Word, Excel, and Powerpoint. 
        • If your software cannot run on our computers please contact us at for other options.
    • Pockets: Students will be asked to show that their pockets are completely empty before entering the testing room.
    • Glasses: Examinees wearing glasses are required remove the glasses and show both sides of the frames to ensure they are do not contain wearable technology.
    • Watches: No watches of any kind are permitted.
    • Food and Drink are not allowed in the testing room.
      • You may leave a drink or small snack out snack
    • Gum, mints, cough drops, candy, etc. are not allowed in the testing room.
    • Hats, hoods or other headgear (allowances are made for religious or cultural headgear).
    • Jewelry, such as bangle bracelets, that may make noice while testing.

Syllabus Statement